Newly Engaged? Guide to Booking Your Wedding and When to Book
Congratulations on your engagement! This is such an exciting time in your life, and now it’s time to start planning your big day. But where do you begin? As a Dallas-Fort Worth wedding photographer, I know how overwhelming wedding planning can feel, especially when it comes to securing your dream venue and vendors. That’s why I’ve created this guide to help you navigate the wedding booking timeline and ensure your day is as perfect as you envision.
Step 1: Choose Your Date and Book Your Venue (12-18 Months Before)
Your venue sets the tone for your entire wedding, so it’s essential to secure it early—especially in Dallas-Fort Worth, where popular venues book up fast. Whether you’re dreaming of a classic space like The Carlisle Room or a rustic ranch setting, locking in your venue will determine your wedding date and help you move forward with the rest of your plans.
Timeline Tip:
Start touring venues as soon as possible after your engagement.
Aim to book your venue 12-18 months before your wedding date.
Need venue inspiration? Check out my blog on top wedding venues in Dallas-Fort Worth.
Step 2: Secure Your Photographer (9-12 Months Before)
Once you have your venue and date, your next step is booking your photographer. Wedding photographers are often booked a year or more in advance, especially during peak wedding season (spring and fall in Texas). Your photographer will capture the moments you’ll cherish forever, so choosing someone whose style resonates with you is key.
Timeline Tip:
Book your photographer 9-12 months before your wedding.
Schedule your engagement session soon after to start building rapport and capturing beautiful pre-wedding memories.
Ready to book your wedding photographer? Contact me here to check availability and learn more about my process.
Step 3: Lock Down Key Vendors (6-9 Months Before)
After your venue and photographer, it’s time to book other essential vendors:
Caterer: Some venues include catering, but if not, schedule tastings and book a caterer early.
Planner/Coordinator: Even if you’re not hiring a full-service planner, consider a day-of coordinator to manage details.
Florist: Book your florist 6-9 months in advance to ensure they can bring your vision to life.
Timeline Tip:
Ask vendors for recommendations—photographers and planners often have trusted vendor connections in the area.
Step 4: Finalize the Details (3-6 Months Before)
As your wedding day approaches, it’s time to focus on the smaller but equally important details:
Hair & Makeup: Schedule trials and finalize your look.
Rentals/Decor: Confirm any rentals for tables, chairs, and specialty decor.
Timeline: Work with your planner or photographer to create a detailed day-of schedule.
Timeline Tip:
Share your timeline with your photographer to ensure all key moments (first look, golden hour portraits, etc.) are captured.
Step 5: The Final Countdown (1-2 Months Before)
The last month before your wedding is all about final touches:
Confirm details with all vendors, including arrival times and contact information.
Prepare a shot list for your photographer—family groupings, must-have moments, and any special requests.
Relax and enjoy!
Why Booking Early Matters
Dallas-Fort Worth is home to countless beautiful wedding venues and talented vendors, but competition can be fierce. Booking early not only ensures you get your top choices but also reduces stress, giving you more time to focus on the personal touches that make your wedding uniquely yours.
Your Dallas-Fort Worth Wedding Photographer
As a wedding photographer, I’m here to do more than take beautiful photos—I’m here to help you feel at ease throughout the planning process. From capturing your engagement session to documenting every meaningful moment on your big day, my goal is to preserve your love story in a way that feels authentic and timeless. Ready to get started? Let’s chat! Contact me here.
Wrap-Up
Wedding planning can be a lot, but with the right timeline and a little organization, it can also be an incredibly rewarding experience. Whether you’re just starting your journey or checking off your to-do list, remember: this day is about you and your love story. Take your time, savor the process, and don’t hesitate to reach out to professionals who can help make your vision a reality.
Want to see more of my work? Browse my wedding photography portfolio for inspiration.