The Ultimate Dallas-Fort Worth Wedding Planning Checklist
Planning a wedding is one of the most exciting times in your life, but it can also feel overwhelming with so many details to consider. Whether you’re dreaming of a luxurious ballroom wedding in downtown Dallas or a charming outdoor ceremony in Fort Worth’s countryside, having a detailed checklist can make the process smoother and less stressful.
To help guide you through this special journey,
I’ve created The Ultimate Dallas-Fort Worth Wedding Planning Checklist to ensure nothing is missed, from selecting venues to capturing those unforgettable moments. Let’s dive into the steps you’ll need to plan your perfect wedding day!
12-18 Months Before the Wedding
1. Set Your Budget
The first step is to determine how much you're able to spend on your wedding. Dallas-Fort Worth has a wide range of options from elegant to intimate, so understanding your budget will help narrow down your choices.
2. Create Your Guest List
Start with a draft guest list to give you an idea of venue size and catering needs. Don’t forget to account for potential plus-ones.
3. Book Your Wedding Planner (If Needed)
A wedding planner can save you time and help streamline the planning process. Hiring a local expert familiar with Dallas-Fort Worth vendors and venues can be invaluable.
4. Choose a Venue
Dallas-Fort Worth is home to stunning venues. Whether you’re after a modern city vibe or rustic charm, book your venue early to secure your date. Some top picks:
The Adolphus Hotel for a luxurious experience
The Dallas Arboretum for breathtaking gardens
Hidden Pines Chapel for a rustic, elegant vibe
5. Choose Your Photographer
Your photographer will capture every memory, so take time to find someone who matches your vision. As a Dallas-Fort Worth wedding photographer, I specialize in both documentary and editorial styles to bring out the best of your special day! Check out my wedding photography here.
9-12 Months Before the Wedding
1. Book Your Caterer
Some venues will offer catering, but if not, look for local caterers known for quality and service. Consider your guest list’s dietary preferences, and schedule a tasting.
2. Secure Entertainment
Whether you envision a live band or a DJ, book early to ensure they’re available for your date. Dallas-Fort Worth has an incredible music scene, offering everything from jazz ensembles to country bands.
3. Send Save-the-Dates
Once your guest list is finalized and the venue booked, send your save-the-dates. Make sure to include any details, like accommodation suggestions or a wedding website for out-of-town guests.
At this point you can also start your wedding website so easily send out information to your guests. Common website carriers are:
4. Begin Dress Shopping
Bridal boutiques in Dallas-Fort Worth offer everything from designer gowns to custom creations. Start the process early, allowing time for fittings and alterations.
6-9 Months Before the Wedding
1. Book Your Florist
Flowers set the tone for your day, whether they’re understated or lavish. Discuss your vision with local florists to find arrangements that align with your theme and colors.
2. Finalize Your Wedding Party
Ensure your bridal party and groomsmen are officially on board! This is also the time to start planning attire for the entire wedding party.
3. Arrange Transportation
Think about how you and your guests will get to and from the ceremony and reception venues. Dallas-Fort Worth traffic can be tricky, so plan accordingly with shuttles, limos, or ride-sharing services.
4. Plan Your Honeymoon
This is the fun part! Start looking into honeymoon destinations, flights, and accommodation so you can relax and celebrate once the wedding festivities conclude.
3-6 Months Before the Wedding
1. Choose Your Cake
Schedule cake tastings and decide on flavors, size, and design. Local bakeries like The Jenny Layne Bakery or Sugar Bee Sweets offer stunning creations.
2. Finalize Your Décor
Work with your planner or decorator to make decisions on everything from table settings to lighting. The details matter when creating the perfect atmosphere.
3. Plan the Ceremony
Meet with your officiant to discuss the ceremony flow, vows, and any special traditions you’d like to include.
4. Create Your Wedding Website
Update your website with all the necessary details, including the schedule, maps, and registries. It’s a great way to keep guests informed and excited.
1-3 Months Before the Wedding
1. Send Invitations
Invitations should go out 6-8 weeks before the wedding. Make sure they reflect your wedding style, whether formal, casual, or themed.
2. Finalize the Menu
Confirm catering details, and let your caterer know of any dietary restrictions or allergies among your guests.
3. Schedule a Hair and Makeup Trial
Book a trial with your hair and makeup artist to ensure you love the look on your big day. Make adjustments as needed.
4. Prepare a Timeline
Work with your planner and vendors to create a detailed timeline of the day’s events, including arrival times, the ceremony schedule, and key reception moments like the first dance.
1-2 Weeks Before the Wedding
1. Final Guest Count
Contact your venue and caterer with your final headcount, accounting for any last-minute RSVPs or changes.
2. Break In Your Shoes
Wear your wedding shoes around the house to avoid any discomfort on the day of.
3. Confirm All Vendor Details
Reconfirm timing and services with your photographer, florist, caterer, and any other vendors to ensure everything is on track.
The Day Before the Wedding
1. Rehearsal and Rehearsal Dinner
Walk through the ceremony with your bridal party and officiant to ensure everyone knows their roles.
2. Get Plenty of Rest
Your wedding day will be full of excitement, so take some time to relax the night before. Have a quiet moment, reflect, and enjoy this special time.
On Your Wedding Day
1. Enjoy Every Moment!
You’ve spent months planning, and now it’s time to celebrate. Trust your vendors, enjoy the day, and soak in every moment with your loved ones!
